Privacy Policy
Last updated: 24 June 2026
1. Introduction
ScanPay ("we", "us", "our") respects your privacy and is committed to protecting your personal data. This privacy policy explains how we collect, use and protect your personal information when you use our service.
2. What data do we collect?
Account data:
- Email address
- Password (stored encrypted)
- Credit balance
Invoice data:
- Uploaded invoice files
- Extracted payment data (IBAN, amount, reference)
- Upload time and status
Technical data:
- IP address
- Browser information
- Usage statistics
3. How do we use your data?
- Providing our services (invoice processing and QR code generation)
- Account management and authentication
- Customer service and support
- Improving our services
- Compliance with legal obligations
4. Data sharing
We do not share your personal data with third parties, except:
- When required by law
- With your explicit consent
- To provide our services (for example payment processing via Stripe)
5. Data security
We take appropriate technical and organisational measures to protect your personal data against:
- Unauthorised access
- Loss or destruction
- Unauthorised alteration
- Unauthorised disclosure
6. Retention periods
- Account data: as long as your account is active
- Invoice data: 30 days after processing
- Log files: 12 months
7. Your rights
Under the GDPR you have the following rights:
- The right to access your personal data
- The right to rectification of inaccurate data
- The right to erasure of your data
- The right to restriction of processing
- The right to data portability
- The right to object to the processing
8. Cookies
We use essential cookies for:
- Session management
- Security
- User preferences
We do not use tracking cookies or cookies for advertising purposes.
9. Changes to this policy
We may update this privacy policy from time to time. Changes will be published on this page with a new date.
10. Contact
For questions about this privacy policy, you can contact us at [email protected].
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